...for the applicant
If you have applied for a variance you will be mailed a "Notice of Public Hearing..." shortly after you have submitted your complete application to the City. This Notice will inform you, your neighbours within 60m, and various City Departments of the intent of your application, where and when the hearing will be, and other pertinent information.
It is up to you to make your case, in person, before the Committee of Adjustment on the day of the hearing. You may choose to send a representative or agent to speak on your behalf, if you wish. Failure to attend the hearing may result in your application being turned down.
Typically, Committee will make a verbal decision at the hearing, and shortly thereafter you will receive a "Notice of Decision" in the mail that specifies whether permission was granted or not, and what the "conditions" of the decision may be. There will also be a "Notice of Final Decision" which is typically mailed following the Provincially mandated appeal period. The appeal period is designed to give participants (both the applicant and nearby property owners) an opportunity to appeal decisions made by the Committee.
Appeals are heard by the Local Planning Appeal Tribunal(LPAT) - formerlly known as the Ontario Municipal Board (OMB).
It should be noted that because the adjustment process deals with local matters, and all applications are mailed to neighbouring property owners within 60m of the subject lands, it is important for you to personally inform your neighbours what you are doing - to avoid surprises the day of the hearing. Often just talking to your neighbours can avoid surprises, further expenses, and LPAT appeal hearings.
...for a neighbour
If you've received a "Notice of Public Hearing...", yet have not applied for a Minor Variance, then someone within 60m of your property has. The Notice will outline what the address is, provides some background information as to what the applicant is seeking, when and where the hearing will be held, and how you can comment on the application.
Your input into Committee of Adjustment hearings is important, so do not hesitate to send in comments, or appear at the hearing to have your say about the application - whether you support it or not.
...advertised in "The Londoner"
Each week, all of the City's "Public Notices and Bidding Opportunities" are published in print in The Londoner, to meet our statutory requirements for public notice, though these are not available online. If you see something in the paper that you are interested in commenting on or finding out more information about, there are detailed instructions within the ad that help you get your opinion heard.
More information is available on the FAQ page.