The official website of the City of London300 Dufferin Avenue519-661-CITY (2489)

Housing Division Notices

Housing Division Notices (HDN's) are policies, procedures and directives established by the Service Manager.  Local Rules are developed to ensure consistent program delivery. 

The HDN Index contains the complete contents of all Housing Division Notices.  To view and print, click on the link.

Below is a list of the current HDN's:

HDN 229
Social Assistance, Pension, and Tax Credit Rates for January - March 2018 (Replaces HDN 2017-228)

HDN 226
2018 Revenue And Cost Indices with Attachments (Replaces HDN# 2016-220)

HDN 225
2018 Rent Increase Guideline (Replaces HDN 2016-218)

HDN 224
Local Rule - Maximum Household Income (Replaces HDN 2014-197)

HDN 215
Updated Income and Assets Review Form  Attachment (Replaces HDN 2004-71)


HDN 210
New Excluded Income for Rent-Geared-To-Income (RGI) Calculation

HDN 207
Fluctuating Income Policy

HDN 206
Vacancy Loss (Replaces HDN 2009-141)

HDN 204
Carbon Monoxide Alarms
(REPLACES HDN#2014-202)

HDN 200
New Mandatory Health & Safety Training

HDN 196
Subsidy Surplus Fund

HDN 194
Notices and Reviews of Decisions|

HDN 193
Local Standard for Multi-year Financial Plans

HDN 192
Local Standard Leases-Occupancy Agreements

HDN 191
Local Standard for Property Management

HDN 190
Local Standard for the Remuneration of Directors

HDN 189
Local Standard for Board Meetings

HDN 188
Local Standard-Conflict of Interest (Replaces HDN 2002-03)

HDN 183
Housing Provider Annual Information Return & Reporting Requirements (Replaces HDN 2007-115)
Attachments  - Please see the Housing Provider Page

HDN 181
Local Rule - Maximum Absence from Unit (Replaces HDN 2002-27)

HDN 180
Local Rule - Certain Convictions  (Replaces HDN 2002-26)

HDN 179
Local Rule - Refusal of Offer

HDN 178
Local Rule - Ceasing to meet Occupancy Standards (Replaces HDN 2011-65)

HDN 177
Local Rule - Occupancy Standards (Replaces HDN 2005-85)

HDN 176
Local Rule - Maximum Household Assets (Replaces HDN 2002-25)

HDN 174
2012 Ongoing Tenant Income Limits Sections 26 and 27 Housing Providers with Attachments

HDN 168
Housing Services Act 2011

HDN 160
Building Condition Assessments and Reserve Fund Studies

HDN 158
Non-Income Producing Assets-Imputed Rate of Return (Replaces HDN#2009-152) 

HDN 148
Reporting for Audited Financial Statements and Annual Information Return Exceptions to Generally Accepted Accounting Principals (GAAP) (Replaces HDN# 2007 120)

HDN 147
Reporting for Audited Financial Statements and Annual Information Return Exceptions to Generally Accepted Accounting Principals (GAAP) (Replaces HDN# 2007 119)

HDN 146
Local Rule for Adding to Original List of Housing Preferences (Replaces HDN# 2005-89) Attachment

HDN 140
Market Revenue and Vacancy Loss Recognition - Federal

HDN 138
Preventative Maintenance Management  Attachments: General Maintenance Schedule - Apartment; General Maintenance Schedule - Townhouse; Inspection Checklist - Apartment; Inspection Checklist - Townhouse; Maintenance Request Form
The Housing Division is able to modify the above standard forms to suit individual needs.  Please contact Tom Tapai at 519-661-2500 Ext. 7530 or

HDN 134
Capital Expenditure and Reserve Guide Attachment

HDN 131
Updated Guide to Rent-Geared-to-Income Assistance (Replaces HDN# 2004-65) Attachment

HDN 129
Asbestos Management Program

HDN 127
Local Rule on Household Income Limits for Federal Non-Profit Section 95 Projects Only

HDN 126
Tracking of Federal Housing Providers' Former Tenant Rent Arrears

HDN 125
Subsidy Estimation Request Form (Replaces HDN 2002-10) Attachment 1 - Attachment 2 Subsidy Form

HDN 122
Change to Funding Model Under the Social Housing Reform Act, 2000

HDN 118
Business Continuity Plan Attachment

HDN 114
Residential Tenancies Act, 2006

HDN 108
Federal Universal Child Care Benefit

HDN 106
Rent Arrears -Tracking by the Housing Access Centre (HAC)   Attachment

HDN 102
Information reporting Form Attachment

HDN 100
Amendment to the Ontario Fire Code Regarding Smoke Alarms

HDN 99
Personal Information Protection and Electronic Documents Act (PIPEDA)  Attachment

HDN 98
Refusal To Offer

HDN 97
External Transfer Of A Current Tenant From One Housing Provider to Another

HDN 90
Local Selection Priority Rules (In Addition To The Provincially Legislated Eligibility Rules) (Replaces HDN# 2002-39)

HDN 88
Local Rule For Market Rent To Rent-Geared-To-Income (Replaces HDN# 2002-37)

HDN 87
Local Rule For Internal Transfers (Update To HDN# 2002-34)

HDN 81
Domestic Hot Water Tanks

HDN 80
Rent Arrears - Tracking by the Housing Access Centre

HDN 74
Rent Inflation Factor to be used in the Calculation of Minimum Market Rent in 2005 Fiscal Year (replaces HDN# 2003-63)  Attachment

HDN 73
Asbestos - Potential Health Risk due to Asbestos in Loose Fill Vermiculite Insulation

HDN 69
Classifying & Reporting Maximum Rent Households During the 12 Month Eligibility Period

HDN 68
Application of Maximum (Market) or Minimum Rent

HDN 66
Adding Members to Existing Rent-Geared-To-Income Assisted Households

HDN 59
Independent Living Assessment Form

HDN 58
Calculating Minimum Rents

HDN 55
Subsidy Disbursement Policy

HDN 50
Basic Eligibility Requirements for Geared to Income Assistance - Rent Arrears

HDN 49
Record of Refusal to Offer

HDN 48
Housing Special Notice

HDN 36
Local Rule Rent-Geared-to-Income to Market Rent to Rent-Geared-to-Income

HDN 35
Local Rule for Divestment of Residential Property

HDN 30
Market Rent Analysis Form Attachment

HDN 29
Part V Service Agreement Companion Document  (Attachment available upon request)

HDN 24
Policy on Rent Recalculation

HDN 23
Policy on Time Requirement to Report Changes Affecting Rent-Geared-to-Income

HDN 22
Policy on Rent-Geared-to-Income Increases

HDN 21
Policy on Pursuit of Income for Rent-Geared-to-Income Eligibility

HDN 20
Communication to Members Attachment

HDN 19
Communication to Tenants

HDN 18
Guest Policy for Households

HDN 14
Procedures on Obtaining Ministerial Consent (Attachment available upon request)

Operating Framework

Internal Transfers

File Retention

Corporate Requirements - Operating Agreement

Housing Division Notices and Administration


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