Promotion of Corporate Products to City Staff

Businesses interested in promoting their products or service to City employees, must agree to adhere to City of London Policy 16(35) and submit a completed request form.

The following policy was adopted by Council to establish a consistent approach for the promotion of corporate products and services to City of London employees. Promotion of Corporate Products to City Staff - adopted February 17, 2003 was amended  January 19, 2009. Policy 16(35) appears below:

a) no promotional events or direct solicitation by individuals, groups, and companies wishing to provide incentives to employees to purchase their products or services shall be permitted in City owned or occupied facilities;

b) individuals, groups, and companies wishing to promote off-site incentives to employees to purchase their products or services must first obtain written approval from the Corporation of the City of London;

c) requests should be submitted in writing to the Human Resources Division and will be reviewed by a cross-functional team that may include representatives from the following divisions: Corporate Communications, Purchasing & Supply, Corporate Management, City Solicitor's Office, and Human Resources for propriety and to ensure that any offer:

i) would be made available to all employees;

ii) does not conflict or contravene the Corporation of the City of London Policies; including, but not limited to, the Purchasing Policy and Code of Conduct for Employees Policy; and

iii) does not place the Corporation of the City of London in any type of financial risk.

d) upon the request of the Human Resources Division, notice of any off-site incentives to employees to purchase products or services shall be subject to the approval of the Director, Corporate Communications for placement by Corporate Communications on the "Promotion of Corporate Products and Services's" section of the City's Intranet; and

e) this policy does not apply to Corporation of the City of London sponsored programs such as the Corporate Wellness Program, technology purchasing programs or any other promotions or sponsorships approved in writing by the Chief Administrative Officer.