The following outlines the steps involved in making Official Plan amendment
in the City of London. For further information please contact the Planning
Department at 519 661-4980.
|Step 1 – Speak to a Planner and Urban Designer
Prior to submitting an application, it is important that an potential applicant
speak with a City Planner and Urban Designer. These staff members will begin a
dialogue with you to understand your application and provide you with
information that will help you through the process.
|Step 2 – Submit a Proposal Summary
As part of Council’s formal pre-application consultation process, you are
required to submit a
proposal summary. The proposal summary provides a text
description of your proposal as well as conceptual drawings to help Staff to
understand the specifics of your proposal. Using the proposal summary template
and providing a quality proposal summary will ensure that staff fully grasp your
proposal concept such that they can identify all of the issues that you will
need to address and to avoid delays later in the process.
Step 3 – Pre-application Consultation Meeting
Based upon the proposal summary that you submit, staff from the Planning Division, Development Approvals Business Unit and Environmental and Engineering Services review your proposal. They will identify, as completely as possible, issues that will need to be addressed and documents that will have to be submitted with your application. Urban design issues will also be addressed, if relevant, at this stage allowing for an early dialogue between you and Planning Staff on the proposed built form of your proposed development. All of this information will be discussed in a Pre-application Consultation Meeting, allowing you the opportunity to ask questions and seek clarification. Following the meeting, you will be provided with a written record of pre-application consultation that you can take away as a guide to submitting a complete
application. You should realize that issues not addressed at the pre-application
consultation stage may arise as a result of the planning process – as outside
agencies, advisory committees and members of the public engage and potentially
raise issues that were not considered at this preliminary stage.
Step 4 – Decide whether you wish to apply
At this stage you have the opportunity to consider the results of the
pre-application consultation and, if desired, move forward by submitting an
application. If you do not decide to proceed at this time, your pre-application
consultation materials will remain applicable for a period of up to 6 months.
|Step 5 – Make a complete application
Addressing all of the requirements outlined in the
planning application form and
the pre-application consultation session, you can now submit a complete
application. The City will not accept applications that are incomplete – even if
they are “almost complete”. All of the information required in the application
form, the record of consultation and the required application fee must be
|Step 6 – Assessment of complete application
As provided for under the Planning Act, Staff have a period of 30 days to assess
an application for completeness. If the application is complete, the application
will be initiated with the “start date” being the date that you submitted the
complete application. If the application is incomplete, it will be returned to
you, along with all of the information and fees you submitted, with a letter
describing the deficiencies that need to be met in order for your application to
be considered complete.
|Step 7 – City circulates Public Notice of Application
Planning Staff will circulate notice of your application explaining that the
application has been received and describing the nature of the amendment. Notice
of an application for an Official Plan amendment will appear:
- In the “Living in the City” section of the London Free Press (referring to the
City of London web site for more details)
- On the City of London web site – both in the Planning and Development
and Notices page and on the Interactive
Map of Current Applications
- In a letter mailed to OWNERS of properties within a 120m radius from the
boundary of the subject property
- On a sign placed on the subject property, highlighting that a Possible Land
Use Change is being considered and providing Planning Division contact
information for further details
The notice will request that those who are interested in providing comments do
so by providing written or verbal comments to Planning Staff. The notice will
also be circulated to a broad range of advisory committees of Council, outside
agencies, and neighbourhood association contacts in the area. A circulation
checklist is available to provide you with a sense of who is circulated.
|Step 8 – City receives comments and feedback
Planning Staff will receive a wide array of feedback in response to the notice
of application. In some cases, Staff will attend advisory committee meetings. Of
note, if your application has a substantive urban design issue associated with
it, it will be at this stage that your application will go to the Urban Design
Peer Review Panel (a panel of urban design experts assembled by the City in
order to review and provide input on applications pertaining to matters of urban
All feedback is documented and contained in the Planning Division file. You, or
any member of the Public, may access the file at any time at the front counter
of our Planning Division offices at 206 Dundas Street. It is recommended that
you contact us in advance of attending our offices so that we can ensure that
the file is easily accessible and a Planner is available to answer any questions
you may have.
|Step 9 – City Planner prepares planning analysis and staff recommendation
Based on all of the feedback that is received, and utilizing the Official Plan
policies, relevant guideline documents, and recognizing provincial interests,
Planning Staff prepare a planning report which includes a planning analysis and
a Planning Staff recommendation to Planning Committee. The planning report is
available online as part of the Planning Committee Agenda the Friday before the
Monday Planning Committee.
|Step 10 – City circulates Notice of Public Meeting
Planning Staff will circulate notice of the date, time and location for the
public meeting of Planning Committee at which your application will be
considered. The notice will explain the nature of the amendment being requested.
Notice of public meeting will appear:
The letter will provide any interested persons or parties the opportunity to
submit a letter to the Secretary of the Planning Committee, within a specified
period, such that the letter will be included on the Planning Committee agenda.
|Step 11 – Public meeting held at Planning Committee
A public meeting will be held at the date, time and location specified in the
Notice of Public Meeting. There are specific Planning Committee meeting
procedures and protocols that are followed to ensure that an orderly meeting is
conducted with fair and ample opportunity for input from everyone who wishes to
speak. The Planning Act specifies that if a person or public body does not make
oral submission at the public meeting or make written submissions to the City of
London before the application is adopted or approved, the person or public body
is not entitled to appeal the decision of the Municipal Council of the City of
London to the Ontario Municipal Board.
After hearing a presentation by Municipal Planning Staff, any presentation by
the applicant, and submissions by the Public, Planning Committee will deliberate
on the application, undertake a vote of the committee, and make a recommendation
to Municipal Council. The recommendations are recorded in a
Report to Council which can be viewed online as
Council and Agendas on the City
of London Web site.
|Step 12 – Decision made by Municipal Council
There is no opportunity for public or applicant delegations to Municipal
Council. However, both the public and the applicant may provide written
submissions, relating to an application, to the City Clerk to be added to
Council’s agenda. The Chair of Planning Committee will present the Planning
Committee Report to Municipal Council. At this time, Council will make decision.
|Step 13 – City circulates Notice of
Following Council’s decision, Staff from the City Clerk’s Office will circulate
a Notice of Decision, by mail, to all of those that made delegation at the
Planning Committee meeting, have submitted written correspondence directly to
the Planning Committee through the City Clerk prior to the Committee meeting, or
requested a Notice of Decision. The notice specifies the appeal period which
serves as a deadline for anyone wishing to submit a letter of appeal.
|Step 14 – Opportunity for Appeal to OMB
Those who have made submissions at the Planning Committee meeting or have
submitted written correspondence directly to the Planning Committee through the
City Clerk prior to the Committee meeting have the opportunity to appeal the
decision of Municipal Council to the Ontario Municipal Board. More information
on how to appeal an decision to the
Ontario Municipal Board
can be found on
|Step 15 - Possible OMB Hearing
The OMB is an independent tribunal subject to the rules of natural justice and
the requirements of the Statutory Powers Procedures Act. The Board hears appeals
on a wide range of municipal and land-related matters including official plans,
zoning by-laws, subdivision plans, consents and minor variances. The hearings
are usually open to observation by the public.
Additional information may be obtained from the
Ontario Municipal Board website Furthermore, a complete list of all
upcoming OMB hearings is
available on the City of London’s web site.