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Having Your Say: Public Participation Meetings

COVID-19 RESPONSE: In alignment with Phase 1 of Ontario’s Framework for Reopening the Province, the Public Participation Meeting process has been reintroduced to the public. Modifications to the process have been made to protect the health and well-being of members of the public and City employees during the COVID-19 pandemic.  

Public Participation Meeting Process

When is a public participation meeting called?

Most of the public participation meetings take place at the Planning and Environment Committee because that Committee is required by the Planning Act and by policies in the City's Official Plan to hold a public participation meeting whenever it considers a development application that involves either an amendment to the City's Official Plan or an amendment to the Zoning By-law.

Can anyone participate, or do you have to apply in advance to be on the agenda?

A public participation meeting provides anyone attending it with an opportunity to speak, should they so desire. It is strongly recommended that neighbourhood groups or community associations appoint one spokesperson to make their presentation.

What's the usual procedure for a public meeting?

  • A member of the Planning staff presents that Department's report and recommendations relating to the application.

  • The applicant (or, in some cases, his solicitor or agent) describes the proposal and explains the rationale for wanting to carry it out.

  • Members of the Committee direct any questions they have about the proposal to the applicant and/or the staff.

  • The Chair then invites input from members of the public who are in attendance, and who wish to speak. Speakers are asked to provide their name and address and to identify any group you may be representing.

  • After all of the public input has been received, the Chair closes off the "public participation part" of the process.

  • The applicant is given the opportunity for rebuttal, if need be.

  • The Planning staff may need to clarify matters that have been raised, and the Committee members themselves may have more questions for the applicant or the staff.

  • A motion is made, seconded, debated and finally put to a vote by the Committee; and when a decision has been made it will be sent on to Council for consideration and a final decision.

Things to know

The personal information contained in communications directed to City Council and its standing and advisory committees is collected under the authority of the Municipal Act, 2001 as amended and will be used to assist Council and Committee Members in their deliberations. Questions about this collection should be addressed to the City Clerk at 300 Dufferin Avenue, London, ON N6A 4L9 or by telephone 519-661-2489 ext. 4937.

Communications addressed to City Council and to its Standing and Advisory Committees will become part of the public record and will be placed on a public agenda made available electronically through the City of London internet website. The City will not accept anonymous communications sent to Council or to its Committees.

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